Job Description

Job Description

JRN: 2312

We’re seeking an experienced Executive Assistant to support the CEO of an artist management company based in Denver, CO. This is a pivotal, high-exposure role for someone who thrives on being a strong behind-the-scenes operator, someone with strong intuition, sharp attention to detail, excellent communication skills, and natural taste when it comes to brand, presentation, and culture.

Experience in a talent-facing role within the music or entertainment industry is strongly preferred. This is a full-time, in-office position with a lot of flexibility when the CEO is traveling.

Responsibilities:

Executive Support

• Manage an ever-evolving calendar, including high volumes of meetings, travel, and time zone juggling.
• Act as a strategic gatekeeper, protect the CEO’s time by managing scheduling priorities, minimizing unnecessary meetings, and ensuring day-to-day alignment with key objectives.
• Provide inbox triage and management, ensuring the CEO’s email remains organized, action items are flagged, and timely, professional communication is maintained.
• Schedule internal and external calls, artist meetings, and industry appointments.
• Keep the CEO prepared with agendas, call sheets, background materials, and timely briefings.
• Track follow-ups, deadlines, and open items with a proactive, solutions-first mindset.

Office Oversight

• Oversee the Office Manager, ensuring day-to-day operations of the Denver office run smoothly (supplies, shipping, vendors, workspace upkeep, etc.)
• Serve as a touchpoint for the internal team, ensuring the office reflects the tone and values of the company and its artists.
• Support planning for quarterly happy hours, client gifting and holiday events in partnership with the office manager.

Travel & Logistics

• Book and manage detailed domestic and international travel (flights, lodging, cars, restaurant reservations, and itineraries).
• Prepare comprehensive travel briefs and act as point-of-contact for any travel-related adjustments.
• Maintain awareness of artist and team travel schedules to ensure alignment with meetings, communications, and key priorities.

Communications & Project Support

• Be the CEO’s proxy when needed: communicating clearly and thoughtfully with artists, managers, agents, publicists, promoters, and partners.
• Review and edit decks, email comms, press materials, and proposals, an eye for clear writing, accurate details, and strong visual presentation is key.
• Provide project management support on special initiatives driven by the CEO, ensuring timely execution and cross-functional coordination as needed.

Qualifications:

• 5+ years of experience as an Executive Assistant or in a high-level coordination role in the music, entertainment, or creative industries.
• High EQ, able to work autonomously while representing the CEO, company, and artists with professionalism and discretion.
• Able to manage sensitive information and anticipate needs before they arise.
• Service-oriented with a hospitality mindset.
• Strong creative judgment and a sharp eye for both visual and written communication.
• Fluency in Google Workspace, Slack and Apple OS.
• Comfortable around dogs and in a casual office culture.

Compensation & Benefits

• Up to $100k DOE.
• Health benefits, PTO and paid sick leave, access to select concerts and industry events and other perks.

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